How to Write a News Release

How to Write a News Release that will get the attention of media and convince them to cover your story.

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A news release is a written statement that an organization issues to the media. Press releases are used to generate press coverage, which can help promote an organization, its products or services.

If written correctly, a press release can also be an effective tool to garner attention from potential customers or clients. It can also be used to build credibility with the media and other key influencers.

There are some key elements that should be included in every press release, such as:
-The dateline
-The lead
-The body
-The boilerplate
-Media contact information

When writing a news release, it is important to remember that journalists and editors are busy people who receive hundreds of releases each day. For this reason, it is important to make sure that your release is well written and concise.

What is a news release?

A news release is a written or recorded communication directed at members of the news media for the purpose of announcing something ostensibly newsworthy. Typically, they are mailed, faxed, or e-mailed to assignment editors and journalists at newspapers, magazines, radio stations, online media, television stations or television networks.

The format of a news release

The heading of a news release should be in bold type and should include the words “news release” in caps. The first paragraph should be a lead-in, or summary, that gives the most important information in the release. The following paragraphs provide supporting details. The last paragraph is generally a boilerplate that includes standard information about the company, such as its history, products and services, website address and contact information.

Most news releases are written in inverted pyramid style, which means the most important information is at the top of the release, with subsequent paragraphs providing less important details. This style enables busy journalists to easily identify the key points of your story and use them as they see fit. It also allows them to cut from the bottom of your release if they need to make space for other stories.

Assuming you have something newsworthy to say, here are some tips on how to write a news release that will get attention and stand out from the pack:

– Keep it short and to the point: A good news release is typically one page — or less — in length. Get straight to the point by including only the most relevant facts and figures.

– Write like a journalist: A news release should be written in third person (using “he,” “she,” “it” instead of “I,” “we,” “our”), be objective and use proper grammar and punctuation. Avoid marketing jargon, superlatives (best, biggest) and clichés (think outside the box). Instead, focus on what makes your story unique or interesting.

– Use an attention-grabbing headline: The headline is arguably the most important part of your news release because it’s what will grab the attention of busy journalists who may only have time to read headlines. Make yours stand out by using active voice (avoiding passive voice constructions such as “XYZ Company announced today that…”) and by keeping it short — no more than 10 words if possible.

– Include quotes: A good quote can add credibility to your story and help bring it to life. Be sure to attribute any quotes you use to real people — never make up quotes fromthin air or attribute them to unidentified sources. And make sure you have permission from anyone you quote before you include their comments in your released

Writing tips

Whether you’re promoting a new product or service, or simply want to generate some positive PR for your business, writing and distributing a news release is a great way to reach your target audience. But how do you write an effective news release? Here are some tips:

1. Keep it short and sweet: In today’s busy world, people have shorter attention spans than ever before. Get to the point quickly and avoid flowery language or long-winded explanations.

2. Write like a journalist: While it’s important to include all the key facts about your story, remember that a news release is not an advertisement. Write in an objective, third-person style and stick to the facts.

3. Use strong headlines: Just like a newspaper headline, your release headline should be catchy and to the point. Avoid using jargon or acronyms that might not be familiar to your target audience.

4. Include quotes: Adding direct quotes from company spokespeople or others related to your story is a great way to add personality and depth to your news release.

5. Include multimedia: To help your news release stand out, consider including relevant photos, videos or infographics. These can be hosted on your website or on third-party sites like YouTube or Flickr.

6. Distribute widely: Once you’ve written your news release, it’s time to distribute it! Send it out via email, post it on your website or blog, and share it through social media channels like Twitter, Facebook and LinkedIn. You can also use paid newswire services to reach a wider audience


Now that you know the essential elements of a news release, you can start writing your own. Remember to keep it short and to the point, and make sure to include all the necessary information. If you follow these tips, you should be able to write a successful news release that will help you get the word out about your latest product, event, or development.

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